Privacy Policy

Last Updated: 7 April 2026

Kate Bodle Education (“we”, “our”, “us”) is committed to protecting your privacy and safeguarding your personal information. This Privacy Policy explains what data we collect, how we use it, and how we keep it secure when you visit our website, work with us, or interact with us in any way.

We are the Data Controller for the personal data you provide to us.

1. Who We Are

Kate Bodle Education

Website: www.katebodleeducation.com

Emails: [email protected] | [email protected]

Instagram: @katebodleeducation

Facebook: @katebodleeducation

We provide educational consultancy and tuition services in the UK, supporting parents, schools, and children — particularly neurodiverse learners.

ICO Registration Number: ZC020022

2. Information We Collect

We only collect information that is necessary to provide our services, respond to enquiries, or run our business.

Personal Information

•       Name

•       Email address

•       Phone number

•       Postal address

Child Information (only when relevant to tuition or consultation)

•       Age and school year

•       Learning needs, strengths, and education history

•       Parent or guardian contact details

Special Category Data

Information relating to learning difficulties, educational assessments, or support needs may fall under special category data. We only collect and process this with your explicit consent.

Payment Information

•       Billing information (processed securely via Stripe, our third-party payment provider)

Digital Product Purchases

•       When you purchase a digital product such as a recorded webinar or online course, we collect your name, email address, and payment details in order to process your order and grant access to your purchase.

•       Course and product delivery is managed through the FEA Create platform.

Website & Technical Data

•       IP address

•       Browser type

•       Pages visited

•       Cookie and analytics data

Communication Records

•       Emails

•       Messages

•       Consultation notes

3. How We Collect Your Data

We collect personal data when you:

•       Complete a contact form

•       Sign up for our mailing list or download a free resource

•       Purchase a digital product such as a recorded webinar or online course

•       Book tuition, training, or consultancy

•       Communicate with us by email, phone, or social media

•       Visit or use our website (via cookies and analytics)

4. How We Use Your Data

We use your data to:

•       Respond to enquiries

•       Plan and deliver tuition, consultancy, or training

•       Process purchases of digital products and grant access to purchased content

•       Tailor support to your child’s needs

•       Process payments and send invoices

•       Send updates, resources, and marketing emails (only if you opt in)

•       Improve our website and services

•       Meet legal, financial, and safeguarding obligations

We do not use automated decision-making or profiling.

Special Category Data

When we collect information such as learning difficulties or educational history, we process it under Explicit Consent (Article 9(2)(a) UK GDPR).

5. Our Legal Bases for Processing

Under UK GDPR, we rely on the following legal bases, depending on the activity:

Activity

Legal Basis

Delivering tuition or consultancy

Contract

Selling and delivering digital products

Contract

Sending marketing emails

Consent

Financial and tax records

Legal Obligation

Website analytics and improvement

Legitimate Interests

Processing special category data (learning needs)

Explicit Consent (Article 9(2)(a))

6. Sharing Your Data

We never sell your personal data.

We may share information with the following categories of third party:

Service Providers (Data Processors)

•       Stripe — payment processing

•       FEA Create — website hosting, course delivery, and email communications

•       Google Workspace / Microsoft OneDrive — cloud storage and document management

Professionals Supporting Your Child

We will only share information with other professionals (such as educational psychologists or school staff) with your explicit prior consent.

Legal or Safeguarding Obligations

We may share information where required by law or where necessary to protect the safety of a child or vulnerable person.

Third-Party Links

Our website may contain links to third-party websites. These sites have their own privacy policies and we are not responsible for their content or data practices. Visiting third-party sites is at your own risk.

International Transfers

Where data is transferred outside the UK, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses or equivalent protections.

7. How We Store & Protect Your Data

•       We use encrypted, password-protected devices and secure cloud services

•       Paper records are kept in locked storage

•       Access to personal data is restricted to authorised individuals only

Data Retention Schedule

Type of Record

Retention Period

General enquiries

12 months

Tuition / consultancy records

3 years

Financial / tax records

6 years

Safeguarding records

Until the child reaches age 25

8. Data Breaches

In the event of a personal data breach, we will assess the risk to individuals and, where required, notify the Information Commissioner’s Office (ICO) within 72 hours of becoming aware of the breach. Where the breach is likely to result in a high risk to your rights and freedoms, we will also notify you directly without undue delay.

9. Your Data Protection Rights

Under UK GDPR, you have the right to:

•       Access your personal data (Subject Access Request)

•       Request correction of inaccurate data

•       Request deletion of your data (“right to be forgotten”)

•       Restrict or object to processing

•       Withdraw consent at any time (where consent is the legal basis)

•       Request data portability

•       Lodge a complaint with the ICO at www.ico.org.uk

To exercise any of these rights, please contact us at: [email protected] or [email protected]

10. Cookies

Our website uses cookies to improve your experience. These may include:

•       Essential cookies — necessary for the website to function

•       Analytics cookies — help us understand how visitors use the site

•       Functionality cookies — remember your preferences

Non-essential cookies require your consent. You can update your cookie preferences at any time via the cookie settings on our website.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated “Last Updated” date. We encourage you to review this policy periodically.

12. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact us:

Kate Bodle Education

Email: [email protected] | [email protected]

Website: www.katebodleeducation.com